Inventory Quick Search (Stock Lookup)

The Quick Search feature in ALZERP provides sales representatives with rapid access to product information, including price and availability. This tool enhances sales efficiency by enabling quick decision-making and reducing reliance on manual product lookups.

Key Features:

• Search Criteria: Allows searching by product name or barcode.
• Product Information: Displays key product details, including product name, quantity, unit of measurement, and selling price.
• Store Selection: Enables specifying the desired store for checking stock availability.

The Quick Search feature in ALZERP cloud ERP software is a powerful tool designed for sales representatives to swiftly check product prices and stock availability. This feature is particularly useful for enhancing efficiency and customer service during sales interactions. Here’s a detailed explanation of the Quick Search functionality:

Quick Search Form #

The Quick Search Form is tailored to enable sales representatives to quickly find necessary product information. The form includes the following fields and options:

• Store: Select the store or warehouse from which you want to check the product information (e.g., JEDDAH (MAIN WAREHOUSE)).
• Single Product: Option to search for all products or a specific product.
• Search by Product Name: A textbox where users can type in the product name to perform the search.

Search Process #

Sales representatives can enter the product name or keyword in the search textbox. The system will then search through the database and display the results that match the entered keyword.

Search Result #

The search results provide detailed information about each product that matches the search criteria. Here’s an example of the search result when the keyword “oil” is entered:

Sl.	Barcode	Product Name	                          Quantity	Unit	SR Price
1.	8941105201393	PROBASHI MUSTARD OIL 24X200GM CTN	  135.00	CTN	70.00
2.	8941105201409	PROBASHI MUSTARD OIL 24X400GM CTN	  62.00	CTN	170.00
3.	8941105201201	PROBASHI MUSTARD OIL 12X1000GM CTN	  52.00	CTN	205.00
4.	6291003301230	SUNNY SUNFLOWER OIL 6X1.5LTR CTN	  21.00	CTN	65.00
5.	6281011701412	COOKING OIL ZAHRATI 6X1.5 LTR	      15.00	CTN	65.00
6.	1000000000917	SAMA AFTAB OIL 4X5LTR CTN	          10.00	CTN	145.00
7.	6281011135576	Oil Nasreen Tin 1X17 Ltr	            5.00	CTN	96.00
8.	6291102115431	ZAIN VEGETABLE OIL 1X17LTR CTN	      5.00	CTN	95.00
9.	1000000013542	MAHA COOKING OIL TIN 1X17 LTR	      5.00	CTN	95.00
10.	6291003306952	SUNNY SUNFLOWER OIL 4X2.7 LTR CTN	  5.00	CTN	82.00
11.	1100000004158	OIL HAYAT 6X1.5 LTR	              5.00	CTN	62.00
12.	8888115000113	MEDICINE AXE OIL BRAND UNIVERSAL 12X50 ML DZN	1.00	DZN	295.00

Report Columns #

The search results are displayed in a tabular format with the following columns:

1. Sl.: Serial number of the product in the list.
2. Barcode: The product’s barcode for quick identification.
3. Product Name: The name of the product.
4. Quantity: The quantity of the product available in stock.
5. Unit: The unit of measurement for the product (e.g., CTN – Carton, DZN – Dozen).
6. SR Price: The sales price of the product.

Key Features #

• Efficiency: Quickly provides necessary product information, reducing the time spent searching for product details.
• Real-time Data: Ensures that sales representatives have the most up-to-date information on stock levels and prices.
• User-friendly: Simple and intuitive interface designed for ease of use.
• Versatility: Can search for all products or specific items based on user input.

Use Case #

A sales representative at a store in Jeddah can use the Quick Search feature to check the price and availability of “mustard oil” when a customer inquires. By typing “rice” into the search box, they can quickly find all related products, their stock levels, and prices, ensuring accurate and efficient customer service.

This feature is integral for sales operations, allowing representatives to provide immediate responses to customer inquiries, thereby enhancing the customer experience and boosting sales efficiency.

How it Works:

1. Search Initiation: Enter the product name or barcode in the search field.
2. Product Display: The system displays matching products with relevant information.
3. Information Access: View product details, including price and stock quantity.

Benefits:

• Improved Sales Efficiency: Speeds up the sales process by providing quick product information.
• Enhanced Customer Service: Enables sales representatives to provide accurate and timely product information to customers.
• Inventory Visibility: Offers a glimpse into product availability.

By providing rapid access to product information, the Quick Search feature in ALZERP empowers sales representatives to deliver exceptional customer service and drive sales.