Weekly Budget Setup

How to manage Company Weekly Budgeting in ALZERP?

Efficient budgeting is crucial for the financial health of any wholesale, retail, or distribution company. ALZERP Cloud ERP software provides a comprehensive Company Weekly Budgeting feature, allowing businesses to plan and manage their fixed expenses effectively on a weekly basis. This ensures better control over expenditures and aids in maintaining financial stability.

Weekly Fixed Expenses Setup #

The Weekly Fixed Expenses Setup in ALZERP allows companies to define and allocate their recurring weekly expenses across different accounts and stores.

Here’s how it works:

1. Subsidiary Account:
   • Selection: Choose the appropriate subsidiary account from the dropdown menu (e.g., OPERATING EXPENSES).
   • Purpose: This categorization helps in organizing expenses under broader categories, making financial reporting more structured.
2. Control Account:
   • Selection: Select the control account relevant to the expense (e.g., SALARIES EXPENSES (EMPLOYEE)).
   • Purpose: Control accounts aggregate multiple subsidiary accounts, providing a comprehensive view of specific types of expenses.
3. A/C Head:
   • Selection: Choose the specific account head responsible for the expense (e.g., ALI QAHTANI (BRANCH MANAGER)).
   • Purpose: This helps in pinpointing the exact individual or department accountable for the expenditure.
4. Weekly Amount:
   • Entry: Enter the fixed weekly amount allocated for the expense.
   • Purpose: Establishing a fixed amount aids in consistent budgeting and financial forecasting.
5. Link Expense with a Store:
   • Selection: Associate the expense with a specific store or location (e.g., JEDDAH (MAIN WAREHOUSE)).
   • Purpose: This linkage ensures expenses are tracked and managed at the store level, facilitating detailed financial analysis and accountability.
6. Status:
   • Selection: Set the status of the expense as Active or Inactive.
   • Purpose: This feature allows for flexibility in managing expenses, enabling the activation or deactivation of certain budget lines as needed.

Saved List of Fixed Expenses #

Once the fixed expenses are set up, they are saved and displayed in a list format. This list provides a quick overview and easy management of all weekly fixed expenses.

The saved list includes:

• Sl. (Serial Number): The unique identifier for each expense entry.
• Head ID: The identifier for the account head linked to the expense.
• Accounts Head: The name of the account head.
• Amount: The fixed weekly amount allocated for the expense.
• Active: The status of the expense (Active/Inactive).
• Store Name: The store or location linked to the expense.
• Edit/Delete: Options to modify or remove the expense entry.

Benefits of Company Weekly Budgeting in ALZERP #

1. Enhanced Financial Control:
   • Precise tracking of weekly expenses ensures better financial oversight and control.
   • Helps in identifying and managing fixed costs effectively.
2. Improved Budgeting Accuracy:
   • Regularly updating and reviewing weekly budgets aids in maintaining accurate financial records.
   • Facilitates proactive financial planning and adjustments.
3. Streamlined Expense Management:
   • Linking expenses to specific stores or locations allows for detailed financial analysis at the store level.
   • Ensures accountability and transparency in expense management.
4. Flexibility and Customization:
   • Easily activate or deactivate expenses based on business needs.
   • Customize expense categories and control accounts to fit the unique requirements of the business.
5. Comprehensive Reporting:
   • Generate detailed reports on weekly fixed expenses for better financial analysis and decision-making.
   • Provides insights into spending patterns and helps in optimizing costs.