Supplier Ledger

The Supplier Ledger feature in ALZERP provides a comprehensive financial overview of transactions with a specific supplier. This includes purchases, payments, returns, and other financial interactions. It helps in tracking outstanding liabilities, analyzing supplier performance, and maintaining accurate financial records.

Key Features:

• Supplier Selection: Allows users to select a specific supplier for ledger generation.
• Date Range: Enables filtering of transactions within a specified date range.
• Report Types: Offers two report formats: Summary and Details.
• Summary Report: Provides a high-level overview of transactions with total debits, credits, and balances.
• Details Report: Displays a transaction-level breakdown with dates, descriptions, quantities, unit prices, subtotals, debits, credits, and balances.
• Export and Print: Allows users to export the ledger as a PDF or print it for physical records.

The Supplier Ledger feature in ALZERP cloud ERP software offers comprehensive tracking of financial transactions with suppliers, ensuring that all interactions are documented in a structured and accessible manner. This feature supports generating two types of reports—Summary and Details—which can be exported as PDFs or printed for physical records.

Search Form for Generating Supplier Ledger Reports #

1. Supplier Name:
   • Select the supplier whose ledger you want to view.
2. Order Date From:
   • Specify the start date for the period you want to review.
3. Order Date To:
   • Specify the end date for the period you want to review.

Supplier Ledger Summary Report #

The Summary Report provides a high-level overview of all transactions with the selected supplier within the specified date range.

Columns in the Summary Report:

1. Date:
   • The date of the transaction.
2. Description:
   • A brief description of the transaction.
3. Dr. (Debit):
   • The amount debited to the supplier’s account.
4. Cr. (Credit):
   • The amount credited to the supplier’s account.
5. Balance:
   • The running balance after each transaction.

Supplier Ledger Details Report #

The Details Report provides a detailed breakdown of each transaction, including quantities and unit prices, giving a comprehensive view of financial interactions.

Columns in the Details Report:

1. Date:
   • The date of the transaction.
2. Description:
   • A detailed description of the transaction.
3. Quantity:
   • The quantity of items involved in the transaction.
4. Unit Price:
   • The unit price of the items.
5. Sub Total:
   • The subtotal amount for the transaction (Quantity * Unit Price).
6. Dr. (Debit):
   • The amount debited to the supplier’s account.
7. Cr. (Credit):
   • The amount credited to the supplier’s account.
8. Balance:
   • The running balance after each transaction.

Features Summary #

1. Professional Formatting:
   • Both Summary and Details reports are professionally formatted for clarity and ease of understanding.
2. Export and Print Options:
   • Users can export the reports as PDF files or print them directly from the software for physical documentation.
3. Comprehensive Tracking:
   • Detailed tracking of every financial transaction with suppliers, ensuring transparency and accuracy.
4. Flexible Search Functionality:
   • The search form allows users to filter transactions by supplier and date range, providing flexibility in generating reports.
5. Summary vs. Detailed Reports:
   • The Summary Report offers a quick overview, while the Detailed Report provides an in-depth analysis of transactions, including quantities and prices.

How it Works:

1. Supplier Selection: Choose the desired supplier from the list.
2. Date Range Specification: Define the start and end dates for the report.
3. Report Generation: The system retrieves relevant transactions and generates the selected report format.
4. Report Output: View the supplier ledger in summary or detailed format and export or print as needed.

Benefits:

• Financial Oversight: Provides a clear picture of financial dealings with suppliers.
• Payment Management: Helps track outstanding liabilities and due dates.
• Supplier Performance Evaluation: Enables analysis of supplier performance based on transaction history.
• Audit Trail: Creates a detailed record of all financial transactions with suppliers.

Usage #

• Generate Reports: Use the search form to select the supplier and specify the date range for the transactions you want to review.
• Export/Print: Export the generated report to PDF for digital storage or print it for physical records.
• Review Transactions: Use the Summary Report for a quick overview and the Detailed Report for a thorough review of each transaction, ensuring complete visibility and accuracy.

The Supplier Ledger feature in ALZERP cloud ERP software ensures that businesses have detailed and organized records of their financial transactions with suppliers, supporting accurate accounting and effective supplier relationship management.